Regular Meeting Minutes
Thursday, January 28, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Robert Sochacki called the Regular Meeting to order at 7:35 p.m. 
1.1    Roll Call - Present:  Trustees Robert Sochacki, Alan Somershoe, Judy Sherman, Jean Hansen, Mike DeFrancesco and Joe Corriveau.  Also present:  Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Paul Snyder, President of the NDL Friends.  In the audience: Library staff members Suzanne Schimanski-Gross, Judy McIntosh and Judy DeFrancesco.  Also attending: William Schroer of WJSchroer Co.
Absent:  Trustee Jim Morché.
1.2    Approval of the Agenda:  Julie Herrin requested that William Schroer’s presentation of the 2009 Community Survey results be moved to position #3 on the agenda as a courtesy to allow him an earlier departure time.  MOTION:  Jean Hansen made a motion to approve the agenda as revised.  Alan Somershoe seconded the motion.  Motion passed.
1.3    Election of Officers for 2010:  Robert Sochacki asked for nominations for the Chairperson of the Board of Trustees for 2010.  MOTION:  Jean Hansen made a motion to nominate Joe Corriveau as 2010 Chairperson.  Judy Sherman seconded the Motion.  Motion passed.  The Board confirmed Joe Corriveau as Chairperson of the Board of Trustees for 2010.  The meeting was then turned over to Joe Corriveau as newly elected Chairperson.  MOTION:  Joe Corriveau made a motion to nominate Robert Sochacki for Vice-chair of the Board.  Mike DeFrancesco seconded the motion.  Motion passed.  The Board confirmed Robert Sochacki as Vice-chair for 2010.  MOTION:  Robert Sochacki nominated Mike DeFrancesco for Secretary of the Board for 2010.  Judy Sherman seconded the motion.  Motion passed.  The Board confirmed Mike DeFrancesco as Secretary.  MOTION: Robert Sochacki nominated Jean Hansen for Treasurer of the 2010 Board.  Judy Sherman seconded the motion.  Motion passed.  The Board confirmed Jean Hansen as Board Treasurer for 2010.
1.4    Approval of the Regular Board Meeting minutes for December 17, 2009:  MOTION:  Robert Sochacki moved to accept the minutes for the Board Meeting of December 17, 2009 as corrected.  Alan Somershoe seconded the motion.  Motion passed.
1.5    Resolution 10-01 – Schedule of 2010 Board of Trustees Meeting Dates:  Secretary Mike DeFrancesco read Resolution 10-01 which lists the dates of all Regular Board Meetings for 2010.  Joe Corriveau noted that the meetings in March, November and December of 2010 will be held on the 3rd Thursday of the month due to the PLA Conference in March and the Thanksgiving and Christmas holidays in November and December.  He then asked for a motion to approve Resolution 10-01.  MOTION:  Alan Somershoe made a motion to adopt Resolution 10-01 as presented.  Jean Hansen seconded the motion.  Resolution 10-01 was passed by a unanimous roll call vote of the Trustees in attendance. 
1.6    Appointment of 2010 Board of Trustees Committee Members:  Chairperson Joe Corriveau discussed appointments to Committees for 2010.  Appointments to the four committees were made as follows:
    Finance Committee:  Jean Hansen (Chairperson), Alan Somershoe and Mike DeFrancesco
    Policy Committee:  Judy Sherman (Chairperson), Jean Hansen and Joe Corriveau            Personnel Committee:  Robert Sochacki (Chairperson), Judy Sherman, Joe Corriveau and Jim     Morché
    Facilities Committee:  Alan Somershoe (Chairperson), Robert Sochacki, Joe Corriveau and Mike     DeFrancesco.  
1.7     Citizen Comments:  None

2.    Correspondence:  None

3.    Following an introduction to the Board members, William Schroer presented findings from the Community Attitude, Awareness and Usage Survey conducted in November 2009 for the Library.  This presentation compared the current results to answers gathered in 2004.  Mr. Schroer will provide a complete written report on the Survey findings, which Julie will share with the Board Members and which will be used to update the Library’s Strategic Plan. 
4.    Director’s Report:
Statistics:  Julie noted that December is traditionally the Library’s slowest month.  Circulation, however, continued to rise over last year and remote database and catalog usage have also risen. 
Youth Programming:  The Youth Department Storytimes began again this week.  All sessions for tots as well as for four and five-year-olds are full.  The Lap-sit Storytime had 53 attendees this month.  The Drop-in Evening Storytime had 30 attendees and the Thursday morning Drop-in Storytime also had 30 attendees. 
Adult Programming:  The Adult Foreign Film Series hosted 52 viewers this month.  The program on Job Searching had 22 attendees and the Couponista Program had 21.  Allison Brueckner, the new Digital Services Librarian, presented an information session on Social Networking attended by 22. 
Teen Programming:  The 2010 Battle of the Books event planning continues.  Suzanne Schimanski-Gross reported that registration for new Battle of the Books teams has ended; however, teams may still add additional members.  The Library Arcade held on Saturday, January 16, had 17 teens in attendance. 
Facilities: Julie reported that she and Judith recently had a meeting with Napoleon Wolfe, a green lighting consultant about ways to provide better Library lighting as well as to save money.  Julie reported that she has agreed to allow him to provide low cost test solutions to a few areas where there are major concerns about lighting, especially given the high cost of alternative proposals received for other suggested lighting solutions. 
Audit:  Julie also reported that the audit for Fiscal Year 2009 was completed successfully and that a representative from Plante and Moran will present the audit at the February Board Meeting.
Live Chat Reference:  Virtual Reference, a chat reference application where questions will be answered interactively online, will be operational on February 1, 2010. 
Facilities:  Thirteen new images from the Picturing America initiative from the National Endowment for the Humanities are now on display in the Library. 

5.    Friends Report:  Friends President Paul Snyder reported that the anticipated monthly payment from Mission Based Books is in excess of $700 and sales in the Book Cellar have not declined as predicted.  Paul noted that the Friends were in the process of reviewing their by-laws and planning the Annual Meeting to be held on Sunday, March 21.  The Friends volunteered to deliver about 100 books to Allen Terrace, assisting the Library with this outreach program.  The Books for Babies project is finally underway.  The Friends will be providing this literacy-promoting package to local families with new babies. 

6.    Budget and Finance Review:
6.1    MOTION:  Treasurer Jean Hansen made a motion to approve payment of the Northville District Library List of Bills over $1,000 for January 2010 as presented to the Board.  Robert Sochacki seconded the motion.  Motion passed.
6.2    Jean distributed the draft Financial Reports for December.  She explained that very little revenue has been received during this first month of the Fiscal Year which is why the loan from the Reserve Fund was necessary.  The expense for Fringe Benefits is high due to the annual contribution to the H.S.A. and H.R.A. funds for eligible staff members.  Jean also reported that the Retiree Health Care Trust account had realized interest in excess of $20,000 this past year. 

7.    Announcements and Comments:
    The next Finance Committee will be held on Tuesday, February 23 at 10:00 a.m. in the Carlo Meeting Room.   The February Regular Board Meeting will be held at 7:30 p.m. on Thursday, February 25, 2010, in the Carlo Meeting Room. 

Robert Sochacki made a motion to adjourn the Regular January Board Meeting.  Mike DeFrancesco seconded the motion.  Motion passed.  The meeting was adjourned at 9:30 p.m.

Respectfully Submitted,
Mike DeFrancesco
JW 1/29/2010