NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, May 27, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room
1. Chairperson Joe Corriveau
Regular Meeting to order at 7:32 p.m.
1.1 Roll Call -
Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman,
Jean Hansen, Mike DeFrancesco, and Jim Morché.
Also present: Julie Herrin, Director; Anne Mannisto,
Assistant Director; Judith Williams, Administrative Assistant; and Paul
Snyder, President of the NDL Friends. In the audience:
Library staff member Al Smitley.
1.2 Approval of the
MOTION: Alan Somershoe made a motion to approve
the agenda as
corrected. Jean Hansen seconded the motion. Motion
1.3 Approval of the Regular
minutes for April 22, 2010: MOTION: Jean Hansen
made a motion
to accept the minutes for the Board Meeting of April 22, 2010, as
presented. Robert Sochacki seconded the motion.
1.4 Citizen Comments:
distributed invitations to the Public Library Trustee Association of
Oakland County (PLTAOC) Annual Spring Dinner and the 2010 dues
notice. She also reported that information was available on
the requirements for filing to be on the November ballot. The
Trustees whose terms are due to expire are Mike DeFrancesco, Jean
Hansen and Alan Somershoe. Trustee Judy Sherman indicated
that she will not seek re-election.
3. Director’s Report:
Statistics: Julie noted that the April
statistics show a
significant increase in circulation due to the closing of the Novi
Public Library, as was predicted. Use of the self-checkout is
up from 11% of total circulation to 13%, and the door count and
Internet access are also up significantly. There were 507
audiobook downloads this past month. The usage of our
databases reflects only Northville patrons.
Youth Programming: The Youth Department
has held 23 events
this month, with a total of 705 children attending. A group
from the Early Childhood Center and a local Brownie Troop visited the
Adult Programming: The Adult Services
program on Dyslexia hosted 39 people. The Foreign Film Series
had 33 viewers this month. The Book Discussion had 23
participants, and the Sanders Program was attended by 75. Al
Smitley reported that 96 people have submitted 162 teams for Fantasy
Baseball, which is in its 20th year.
Technology: Michael is in the process of
replacing an aging
server and several aging computers. A new version of the
Library Catalog (now named “eLibrary”) and
Workflows will be released on June 7, 2010. The updating of
the audio-visual equipment in the Carlo Meeting Room is almost
complete, thanks to a generous contribution from the Friends.
The new projectors have been used for Library programs, but are not
ready for public use. Michael will prepare a step-by-step
direction sheet for the public when he returns from
Public Relations: Julie reported that
there was an article in
the Northville Record last week about the program featuring the
“Mydols”, a rock band composed of
mothers. She distributed a copy of the article about the
budget crisis and the increase in Library fines that will appear in the
next newsletter going out the first week in June. Julie also
reported on the Museum Adventure Pass Program (MAP) and on Park and
Read, a program which will allow free one-day passes to most state
Facilities: Julie reported on the wind damage to the
door on Saturday, May 8. This is the second time wind gusts
have broken the mechanism and glass in that door. An
insurance claim will be filed to assist with the cost of
repair. Julie reported on the proposals for windows that open
in the Meeting Room. At this point several proposals have
been reviewed, including 1) Glasco (the initial proposal)
replacing half of each of the 5 windows; 2) adding air conditioning
units, a suggestion by our HVAC company Temperature Solutions; 3) a
proposal from Pullum Windows for replacing both sections on all 5
windows; 4) having Allied swap 3 windows that are designed to
open from the Staff Lounge and Circulation Workroom and putting them
into the Meeting Room. The Board ruled out the addition of AC
units as too costly along with other factors. They also
instructed Judith to ask Glasco, the company who installed the original
windows, for a proposal to do only 3 windows. The Board will
review this at the next meeting. Jim Morché asked
that IWR be contacted, and will furnish necessary information.
4. Friends Report:
President Paul Snyder reported that the Friends are changing their
meeting time to 7:00 p.m. He also noted that the Friends were
consulting with Ellen Fehl, an interior decorating student at Michigan
State and the daughter of PR Librarian Karen Fehl, about enhancing the
Book Cellar. Because this space will eventually be reclaimed
by the Library for expansion, the enhancement budget is limited to
$1,000. The Friends have agreed to help fund the Library
Giving Tree, designed for donor recognition, in the amount of
$3,500. They are also working on a Cash Control Policy for
the book carts. The Friends are acknowledged in the brochure
for the current production at The Tipping Point theater, as a thank you
for their donation of used books for props.
5. Budget and Finance Review:
Hansen made a motion to approve payment of the Northville District
Library List of Bills over $1,000 for May 2010 as presented to the
Board. Alan Somershoe seconded the motion. Motion
5.2 Jean distributed
Reports for April. She noted that the Financial Reports were
on target for 44% of the Fiscal Year. She stated that tax
refunds are up and may exceed the projections for this year if they
continue at the current pace.
6. Committee Reports:
The Finance Committee for June will be held on Tuesday, June 22 at
10:00 a.m. in the Carlo Meeting Room.
7. Announcements and Comments
The next Regular Board Meeting will be held on Thursday, June 24 at
7:30 in the Carlo Meeting Room.
The Board was reminded about the Strategic Planning Meeting with Bill
Schroer acting as facilitator which will be held on Friday, June 11
from 10:00 a.m. to 4:00 p.m. with lunch served. Julie Herrin
will send an electronic reminder to the Board Members.
MOTION: Robert Sochacki made a motion to adjourn the Regular
Meeting. Alan Somershoe seconded the motion. Motion
passed. The Meeting was adjourned at 8:40 p.m.