Regular Meeting Minutes
Thursday, August 26, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Joe Corriveau called the Regular Meeting to order at 7:55 p.m. following the Public Hearing on the Proposed 2010-2011 Operating Budget.  
1.1    Roll Call - Present:  Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman, Jean Hansen, Mike DeFrancesco, and Jim Morché.  Also present:  Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Paul Snyder, President of the NDL Friends.  In the audience: Library staff member Suzanne Schimanski-Gross and members of the community. 
Absent:  None
1.2    Approval of the Agenda:  MOTION:  Robert Sochacki made a motion to approve the agenda as amended.  Jean Hansen seconded the motion.  Motion passed.
1.3    Approval of the Regular Board Meeting minutes for July 22, 2010:  MOTION: Jean Hansen made a motion to accept the minutes for the Board Meeting of July 22, 2010 as corrected.  Alan Somershoe seconded the motion.  Motion passed.
1.4    Approval of the Special Board Meeting minutes for August 16, 2010.  MOTION:  Mike DeFrancesco made a motion to accept the minutes for the Special Board Meeting of August 16 as presented.  Alan Somershoe seconded the motion.  Motion passed.  Jim Morché asked about the Ballot Language section of Resolution 2010-3, stating that a portion of the Library millage would be required to be paid to the DDA.  Julie explained that, even though the Library is not located in the Downtown Development Authority area, support of the DDA is a legal requirement for taxing authorities within the City. 
1.5    Citizen Comments:  Sue Hooper from the Northville Housing Commission expressed her willingness to assist the Library with the Millage Campaign, particularly helping at Allen Terrace.

2.    Correspondence:  None 

3.    Director’s Report:
Statistics:  Julie noted that the July statistics show a slight drop in the door count and circulation numbers over the past 2 years; she believes that the opening of the Novi Public Library is a factor in this decrease.  There were, however, 254 new library cards issued this month, which is a 2% increase, and the Library website visits are also higher than July 2009. 
Youth Programming:  The Summer Reading Program is over for this year, with 851 children participating.  The Movies and Munchies Program had 76 attendees.
Adult Programming:  The Adult Summer Reading Program had 205 registered participants this year.  This is a 25% increase over last year.  The Fantasy Baseball Awards hosted 35 enthusiasts.  The Jazz Program had 27 attendees, while the program on the Art of Cake Decorating had 30 teens and 40 adults attending.  The Foreign Film this month had 32 viewers, and the Book Discussion had 17 participants.
Teen Programming:  The Teen Summer Reading Program had 159 participants this year.  A total of 270 attended the various Teen Summer Programs. 
Wayne County:  Julie reported that she had finally received notification that the paperwork for the Ballot Proposal had been received by Wayne County on time.  She also received notification that the delinquent taxes sent out by Wayne County would be received late this year, probably on September 24.
Technology:  Michael is preparing to install a print control station to eliminate the “honor system” payments for printing from the public computers.  Michael has also been invited to speak at the MLA Conference this fall on Joomla, our website content management system software.
Public Relations:  Julie reported that information on the Community Read Program is now available.  There is a video on our website featuring Joanne Purtan discussing the related events.  Julie also noted that there are photos and an article about the Library’s Summer Reading Program in the August 19th edition of the Northville Record. 
4.    Friends Report:  Friends President Paul Snyder reported that the Friends book sales to Mission Based Books have generated revenue of $1,300 for June and $1,500 for July. Paul also prompted the Board Members to become members of the Friends of Michigan Libraries (FOML), to take advantage of the discount to attend their upcoming Conference. 

5.    Budget and Finance Review:
5.1    MOTION:  Treasurer Jean Hansen made a motion to approve payment of the Northville District Library List of Bills over $1,000 for August 2010 as presented to the Board.  Alan Somershoe seconded the motion.  Motion passed.
5.2    Jean distributed the Financial Reports for July, noting that the Fiscal Year was at 66% and the expenditures were on target. 
5.3    MOTION:  Jean Hansen made a motion to electronically transfer $40,500 from the Debt Fund to U. S. Bank to pay the interest on the building bond by the due date of October 1, 2010.  Robert Sochacki seconded the motion.  Motion passed.
5.4    MOTION:  Jean Hansen made a motion to transfer $6,874 from the Reserve Account to Operating to cover the RFID Project expenses for the year.  Mike DeFrancesco seconded the motion.  Motion passed.
5.5    MOTION:  Jean Hansen made a motion to adopt the 2010-2011 Proposed Budget as presented.  Robert Sochacki seconded the motion.  Motion passed.  The 2010-2011 Budget is adopted. 
5.6    MOTION:  Mike DeFrancesco read Resolution 2010-4 pertaining to certifying the tax levies for the Operating and Debt millage for the 2010-2011 Budget.  Jean Hansen made a motion for the adoption of Resolution 2010-4.  Robert Sochacki seconded the motion.  The Resolution was approved by unanimous roll call vote of the Board Members.

6.    Committee Reports:
6.1    Judy Sherman reported that the Policy Committee had met and revised the Meeting Room Policy to establish guidelines for the public usage of the newly installed electronic equipment in the Meeting Room.  The Policy Committee decided to not increase usage fees for the Meeting Room at this time and removed the fee structure from the Policy, as it is included on the Meeting Room Request Form.  The revised Meeting Room Policy was presented for First Reading in the adoption process. 
6.2    The next Finance Committee meeting will be held on Tuesday, September 21 at 10:00 a.m. in the Carlo Meeting Room.

7.    Announcements and Comments
Julie Herrin distributed copies of the newly formatted Library Budget Crisis Fact Sheet to the Board Members. The Library will make this handout available to any of the Board Members who wish to distribute it to community organizations on behalf of the Library. 

MOTION:  Robert Sochacki made a motion to adjourn the Regular Meeting.  Alan Somershoe seconded the motion.  Motion passed.  The Meeting was adjourned at 8:35p.m.
Respectfully Submitted,
Mike DeFrancesco Secretary
JW 9/6/10