NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, August 26, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room
1. Chairperson Joe Corriveau called the
Regular Meeting to order at 7:55 p.m. following the Public Hearing on
the Proposed 2010-2011 Operating Budget.
1.1 Roll Call - Present:
Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman,
Jean Hansen, Mike DeFrancesco, and Jim Morché. Also
present: Julie Herrin, Director; Anne Mannisto, Assistant
Director; Judith Williams, Administrative Assistant; and Paul Snyder,
President of the NDL Friends. In the audience: Library staff
member Suzanne Schimanski-Gross and members of the community.
1.2 Approval of the Agenda:
MOTION: Robert Sochacki made a motion to approve the agenda
as amended. Jean Hansen seconded the motion. Motion
1.3 Approval of the Regular Board Meeting
minutes for July 22, 2010: MOTION: Jean Hansen made a motion
to accept the minutes for the Board Meeting of July 22, 2010 as
corrected. Alan Somershoe seconded the motion.
1.4 Approval of the Special Board Meeting
minutes for August 16, 2010. MOTION: Mike
DeFrancesco made a motion to accept the minutes for the Special Board
Meeting of August 16 as presented. Alan Somershoe seconded
the motion. Motion passed. Jim Morché asked about
the Ballot Language section of Resolution 2010-3, stating that a
portion of the Library millage would be required to be paid to the
DDA. Julie explained that, even though the Library is not
located in the Downtown Development Authority area, support of the DDA
is a legal requirement for taxing authorities within the
1.5 Citizen Comments: Sue
Hooper from the Northville Housing Commission expressed her willingness
to assist the Library with the Millage Campaign, particularly helping
at Allen Terrace.
3. Director’s Report:
Statistics: Julie noted that the July statistics show a
slight drop in the door count and circulation numbers over the past 2
years; she believes that the opening of the Novi Public Library is a
factor in this decrease. There were, however, 254 new library
cards issued this month, which is a 2% increase, and the Library
website visits are also higher than July 2009.
Youth Programming: The Summer Reading Program is over for
this year, with 851 children participating. The Movies and
Munchies Program had 76 attendees.
Adult Programming: The Adult Summer Reading Program had 205
registered participants this year. This is a 25% increase
over last year. The Fantasy Baseball Awards hosted 35
enthusiasts. The Jazz Program had 27 attendees, while the
program on the Art of Cake Decorating had 30 teens and 40 adults
attending. The Foreign Film this month had 32 viewers, and
the Book Discussion had 17 participants.
Teen Programming: The Teen Summer Reading Program had 159
participants this year. A total of 270 attended the various
Teen Summer Programs.
Wayne County: Julie reported that she had finally received
notification that the paperwork for the Ballot Proposal had been
received by Wayne County on time. She also received
notification that the delinquent taxes sent out by Wayne County would
be received late this year, probably on September 24.
Technology: Michael is preparing to install a print control
station to eliminate the “honor system” payments for printing from the
public computers. Michael has also been invited to speak at
the MLA Conference this fall on Joomla, our website content management
Public Relations: Julie reported that information on the
Community Read Program is now available. There is a video on
our website featuring Joanne Purtan discussing the related
events. Julie also noted that there are photos and an article
about the Library’s Summer Reading Program in the August 19th edition
of the Northville Record.
4. Friends Report: Friends
President Paul Snyder reported that the Friends book sales to Mission
Based Books have generated revenue of $1,300 for June and $1,500 for
July. Paul also prompted the Board Members to become members of the
Friends of Michigan Libraries (FOML), to take advantage of the discount
to attend their upcoming Conference.
5. Budget and Finance Review:
5.1 MOTION: Treasurer Jean
Hansen made a motion to approve payment of the Northville District
Library List of Bills over $1,000 for August 2010 as presented to the
Board. Alan Somershoe seconded the motion. Motion
5.2 Jean distributed the Financial
Reports for July, noting that the Fiscal Year was at 66% and the
expenditures were on target.
5.3 MOTION: Jean Hansen made a
motion to electronically transfer $40,500 from the Debt Fund to U. S.
Bank to pay the interest on the building bond by the due date of
October 1, 2010. Robert Sochacki seconded the
motion. Motion passed.
5.4 MOTION: Jean Hansen made a
motion to transfer $6,874 from the Reserve Account to Operating to
cover the RFID Project expenses for the year. Mike
DeFrancesco seconded the motion. Motion passed.
5.5 MOTION: Jean Hansen made a
motion to adopt the 2010-2011 Proposed Budget as presented.
Robert Sochacki seconded the motion. Motion passed.
The 2010-2011 Budget is adopted.
5.6 MOTION: Mike DeFrancesco
read Resolution 2010-4 pertaining to certifying the tax levies for the
Operating and Debt millage for the 2010-2011 Budget. Jean
Hansen made a motion for the adoption of Resolution 2010-4.
Robert Sochacki seconded the motion. The Resolution was
approved by unanimous roll call vote of the Board Members.
6. Committee Reports:
6.1 Judy Sherman reported that the Policy
Committee had met and revised the Meeting Room Policy to establish
guidelines for the public usage of the newly installed electronic
equipment in the Meeting Room. The Policy Committee decided
to not increase usage fees for the Meeting Room at this time and
removed the fee structure from the Policy, as it is included on the
Meeting Room Request Form. The revised Meeting Room Policy
was presented for First Reading in the adoption process.
6.2 The next Finance Committee meeting
will be held on Tuesday, September 21 at 10:00 a.m. in the Carlo
7. Announcements and Comments
Julie Herrin distributed copies of the newly formatted Library Budget
Crisis Fact Sheet to the Board Members. The Library will make this
handout available to any of the Board Members who wish to distribute it
to community organizations on behalf of the Library.
MOTION: Robert Sochacki made a motion to adjourn the Regular
Meeting. Alan Somershoe seconded the motion. Motion
passed. The Meeting was adjourned at 8:35p.m.
Mike DeFrancesco Secretary