NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, September 23, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Joe Corriveau called the Regular Meeting to order at 7:30 p.m. 
1.1    Roll Call - Present:  Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman, Jean Hansen, Mike DeFrancesco, and Jim Morché.  Also present:  Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Jennifer Gustafson, First Vice-President of the NDL Friends.  In the audience: Library staff member Suzanne Schimanski-Gross.
Absent:  None
1.2    Approval of the Agenda:  MOTION:  Jim Morché made a motion to approve the agenda. Alan Somershoe seconded the motion.  Motion passed.
1.3    Approval of the Regular Board Meeting minutes for August 26, 2010:  MOTION: Jean Hansen made a motion to accept the minutes for the Board Meeting of August 26, 2010 as amended.  Robert Sochacki seconded the motion.  Motion passed.
1.4    Citizen Comments:  None.

2.    Correspondence:  None 

3.    Director’s Report:
Video:  Julie asked Allison Brueckner to show the “I Love My Library” video clips that will be featured on the Library’s website.  She expressed her thanks to Allison and related to the Board the great effort that went into these productions by Michael McEvoy, Karen Fehl, Allison and Anne Mannisto. 
Facilities:  Julie noted that the opening windows were installed in the Meeting Room on September 14. 
Statistics:  The August statistics were not comparable to last August, as the Library was closed for 10 days for the Youth Area renovation in August 2009. Julie also compared our patron circulation to Novi patrons.  In general, Novi residents check out almost twice as many items at the Northville District Library compared to what Northville residents check out at the Novi Public Library. 
Youth Programming:  222 children participated in 13 Library Youth Department events during September.  The Youth Department will present a program on the use of Library databases to 50 Our Lady of Victory 5th grade students next week.
Adult Programming:  The Adult Tea Leaf Reading Program had 48 participants.  The Foreign Film this month had 32 viewers, and the Book Discussion had 18 participants.  There are over 100 people registered for the upcoming program on the History of Eloise. 
Public Relations:  Julie reported that a small group of Library Staff members and Trustees Jean Hansen and Robert Sochacki walked in the Victorian Festival Parade.  She noted that the newsletter was mailed out the first week in September.  Julie also stated that all copies of “Annie’s Ghosts” for the Community Read Program have been checked out and there is a long list of holds.  Julie reported that she has been selected to be on the Steering Committee for The Library Network this year.  This will involve quarterly meetings.

4.    Friends Report:  Friends First Vice-President Jennifer Gustafson reported that the Friends book sales to Mission Based Books have generated revenue of $2,165 for August and $2,500 for September. She also reported that the profit was $80 from the Used Book Sale at Mill Race Village during the Victorian Festival.  The revenue from the sale was shared with the Historical Society.  The Fall Used Book Sale will be held at the Library beginning September 30 for Friends members and for the public from October 1 through October 3.  There will be a Friends of Michigan Libraries (FOML) Workshop on “The Role of Friends in Library Advocacy and Community Involvement” at the Novi Public Library on Wednesday, October 20.

5.    Budget and Finance Review:
5.1    MOTION:  Treasurer Jean Hansen made a motion to approve payment of the Northville District Library List of Bills over $1,000 for September 2010 as presented to the Board.  Mike DeFrancesco seconded the motion.  Motion passed.
 
5.2    Jean distributed the Financial Reports for August, noting that the Fiscal Year was at 75% and the expenditures were on target. 

6.    Committee Reports:
6.1 Judy Sherman presented the Meeting Room Policy for Second Reading in the adoption process.  Jim Morché suggested a correction, which was noted.  MOTION:  Judy Sherman made a motion to accept the revised Meeting Room Policy as amended.  Robert Sochacki seconded the motion.  Motion Passed.  The revised Meeting Room Policy will be added to the Policy Manual.

7.    Announcements and Comments
7.1    The next Finance Committee meeting will be held on Tuesday, October 26 at 10:00 a.m. in the Carlo Meeting Room. 

7.2    The next Regular Meeting of the Board will be held on Thursday, October 28 at 7:30 p.m. in the Carlo Meeting Room.

MOTION:  Jim Morché made a motion to adjourn the Regular Meeting.  Robert Sochacki seconded the motion.  Motion passed.  The Meeting was adjourned at 8:10p.m.
   
Respectfully Submitted,
Mike DeFrancesco Secretary
JW 10/1/10