NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, December 16, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room
1. Chairperson Joe Corriveau called the Regular
Meeting to order at 7:30 p.m.
1.1 Roll Call - Present: Trustees Joe
Corriveau, Robert Sochacki, Alan Somershoe, Jean Hansen, Mike
DeFrancesco, Judy Sherman and Jim Morché. Also present:
Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith
Williams, Administrative Assistant; and Paul Snyder, President of the
NDL Friends. In the audience: Library staff member Al Smitley and
Trustee-elect Suzanne Miller.
1.2 Approval of the Agenda: MOTION: Jean
Hansen made a motion to approve the agenda. Robert Sochacki seconded
the motion. Motion passed.
1.3 Approval of the Regular Board Meeting minutes for
November 18, 2010: MOTION: Jean Hansen noted corrections to the
November minutes. Judy Sherman made a motion to accept the
minutes for the Board Meeting of November 18, 2010 as corrected.
Jean Hansen seconded the motion. Motion passed.
1.4 Citizen Comments: None.
2. Correspondence: Julie Herrin reported that
she had received a certificate from the Library of Michigan renewing
the Library’s Essential Level of Quality Services through December
2013. She also displayed a certificate that was presented by
Wayne County Commissioner Laura Cox, congratulating the Library on the
celebration of the 10th Anniversary of the Endowment Fund.
3. Director’s Report:
Statistics: The circulation statistics and the door count for the
month of November 2010 are down again from last year. Database
accesses, especially remote accesses, continue to increase. This
month’s increase is 16%.
Youth Programming: 303 children participated in 11 Library Youth
Department events this past month. There were 60 participants for
the Holiday Craft Program and 69 attendees at Frosty’s Birthday
Party. Photos from this event will be posted on the website.
Adult Programming: The Book Discussion and Foreign Film are
scheduled later this month. There were 5 individuals who received
tutoring on the computers and the Friends of the Library delivered 85
books to Allen Terrace.
Staff: Julie reported that Al Smitley has announced his
retirement effective the end of January. Also, Denise LaMotte has
submitted a letter of resignation effective in two weeks. Two
staff members attended a webinar entitled “Transforming Your Image” and
two staff members attended a webinar on “Making E-Gov Work at Your
Library.” There were 103.5 hours of volunteer time this
past month. Julie presented gifts of appreciation to departing
Trustees Alan Somershoe and Judy Sherman as their terms on the Board
are ending on December 31.
Endowment: Julie reported that at this point there have been 42
gifts made to the Endowment Fund totaling $7,900, in response to “The
Roots of Wonder” artwork incentive. In addition, there have been
2 gifts of $1,000 and four additional cumulative gifts that qualify the
contributors for leaves on the Library Giving Tree. The
signed/numbered prints by Mike Mullen will be distributed on Sunday,
January 30,, 2011, at an after-hours event here at the Library.
Facilities: Julie reported that new carpeting has been selected
for the Carlo Meeting Room and it is hoped that it will be installed by
the end of January. The initial phase of the Teen Area renovation
will begin with the moving of the Reference shelving and the back
credenza of the Reference Desk between the Christmas and New Year’s
4. Friends Report: Paul Snyder reported that he
has resigned as president of the Friends as he will become a Library
Trustee on January 1. Jennifer Gustafson has assumed the
presidency; however, she was unable to attend the meeting
tonight. He noted that the Friends will be holding a Used Book
Sale in the spring this year in
addition to the usual Fall Used Book Sale. Paul stated that the
Friends would be providing treats to the Library staff in January and
February this year since there are always so many sweets and goodies
brought in by staff members for the holidays.
5. Budget and Finance Review:
5.1 MOTION: Treasurer Jean Hansen made a motion
to approve payment of the Northville District Library List of Bills
over $1,000 for the last two weeks of November 2010 as the Board
Meeting was so early in the month due to Thanksgiving. She also
included the List of Bills over $1,000 for December in her motion for
approval. Jim Morché seconded the motion. Motion passed.
5.2 MOTION: Jean made a motion to approve a
check for $36,000 to Mercantile Bank for the 2011 H.S.A. that is due
the first business day of January. Jim Morché seconded the
motion. Motion passed.
5.3 Jean distributed copies of the 2011 Operating
Budget based on the passage of the .2 mill tax increase in the November
election. She stated that any additional changes should wait
until the audit has been completed.
5.4 MOTION: Jean Hansen made a motion to
transfer $7,990.01, designated as Due to Other Funds on the Financial
Reports, to the Debt Fund. This is a portion of money that was
received in a check from Wayne County for delinquent taxes that needs
to be moved from Operating to Debt. Judy Sherman seconded the
motion. Motion passed.
6. Committee Report
6.1 Robert Sochacki reported on the meeting of the
Board of Trustees to conduct the performance evaluation of the Library
Director. He noted that her overall rating was 4.95, with each
category of job responsibilities being rated on a scale of 1 to 5, with
5 as the highest. Julie responded that the Library staff all did
their jobs well and was greatly responsible for her being able to do
her job well. The Board discussed separating the performance
review of the Director from the review of the Library performance as a
whole. The Board also discussed setting goals for the upcoming
year. A Board Study Session will be scheduled to discuss the
goals of the Strategic Plan at the January Board Meeting.
7. Announcements and Comments
7.1 The next Finance Committee
meeting will be held on Tuesday, January 25, 2011 at 10:00 a.m. in the
Carlo Meeting Room.
7.2 The next Regular Meeting of
the Board will be held on Thursday, January 27, at 7:30 p.m. in the
Carlo Meeting Room. This meeting will include the installation of
newly elected Board Members and the passage of a Resolution
establishing the regular Board meeting dates for 2011.
7.3 Robert Sochacki thanked Judy
Sherman and Alan Somershoe for their dedication to the Library during
their terms as Trustees, stating that they were very congenial cohorts
to work with over the past years. Joe Corriveau also thanked Alan
for being a calming force for him as he assumed the Chairmanship of the
MOTION: Alan Somershoe made a motion to adjourn the Regular
Meeting. Judy Sherman seconded the motion. Motion
passed. The Meeting was adjourned at 8:15p.m.
Mike DeFrancesco, Secretary