Northville District Library

Monday - Thursday: 10am - 9pm
Friday - Saturday: 10am - 5pm
Sunday: 1pm - 5pm

 

Phone: 248-349-3020

Policies

Policy on Confidentiality of Library Records

To the extent allowed by Federal law, the Northville District Library abides by the State of Michigan's Library Privacy Act which states that all records regarding any personally identifiable use of library materials, facilities, or services are strictly confidential. The Northville District Library will not release any information regarding a library patron or the information he/she seeks or receives, consults, borrows from, or uses at the library.

The only authorized exceptions are in the following cases:

  • If a parent or legal guardian signs the Library Privacy Act (LPA) portion of the minor's library card application, making him/her responsible for materials borrowed, he/she may have access to the minor's library record.
  • If the card owner gives written consent to the person making the request, that person may then have access to the card owner's library record.

Approved by the Board of Trustees May 25, 2000
Revision approved by the Board of Trustees June 26, 2003
Revision approved by the Board of Trustees Dec. 17, 2009

 

Policy on Requests for Library Records by Law Enforcement Officers

Policy on Requests for Library Records by Law Enforcement Officers

The Northville District Library will cooperate with law enforcement within the guidelines set forth by the Michigan Library Privacy Act, MCL 397.602(2)(i).

The Library also endorses the Code of Ethics of the American Library Association that states, “We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted”.

The Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001, commonly known as the USA Patriot Act, 115 Stat. 272 (2001), however, gives the government expanded access to records from libraries and supersedes the Michigan Library Privacy Act. Under the USA Patriot Act, such access may be granted without the patron’s permission or knowledge.

Library records are retained for only as long as there is legitimate library need for the record. Access to Library user records may include but not be limited to:

  • Database Search Records: Once a search is conducted, the Library does not retain a copy of the search.
  • Circulation Records: These are maintained while materials are checked out. They are no longer available when items are returned and all fines are paid.
  • Patron Records: These are retained while the patron’s account is in active status.
  • Internet Use Records: These are not retained beyond the work day in which the activity takes place.
  • Firewall Records: These are retained for approximately 2 weeks. The logs contain no personally identifiable information but information may be obtained if the logs are combined with the Internet Use Record as listed above.
  • Reference Interview Records: No paper record is kept during an in-person reference interview. If a Library user contacts the reference staff by phone or email, there may be a paper record, which is retained no more than one week. Virtual Reference requests are retained for a 72 hour period.


Staff will comply with law enforcement when supplied with legal subpoena or warrant by following the procedures that support this policy. Only the Director or her Designee is authorized to release library patron records.

Approved by the Board of Trustees July 24, 2003
Revised by the Board of Trustees August 25, 2011

 

Policy on Displays, Handouts and Postings

Policy on Displays, Handouts and Postings

The Northville District Library, in keeping with its mission as an information provider and community center, offers space for handouts, displays, and bulletin board postings concerning cultural, governmental, educational and other community oriented activities.
All such materials or displays must be of a non-commercial nature.

Acceptance by the Library of materials for distribution, posting, or display does not constitute endorsement of the activity or ideas espoused. The Library reserves the right to accept or decline any materials for handout, posting, or display, and to decide on the appropriate location for these items.

The display cases are available to organizations or individuals in the community on a first-come, first-served basis. The Library assumes no liability in the event of damage, loss, or theft of any items on display.

Approved by the Board of Trustees July 27, 2000
Reaffirmed by the Board of Trustee, May 26, 2005
Revised by the Board of Trustees, December 20, 2012

Policy on the Safety and Well-being of Children at the Library

Policy on the Safety and Well-being of Children at the Library

Concern for the well-being of children using the Library is fundamental to the Library’s service to them. While the Library seeks to maintain a safe and secure environment, it must be recognized that this is a public building, which anyone may enter.

Responsibility for children using the Library rests with the parent or assigned caregiver, not with Library personnel. The Library is not responsible for children left unattended, whether they are within the Library or they leave the Library.

For very young children, the parent or caregiver should be within close proximity at all times, including during programs, so that the child will feel secure.

Parents are the best judges of whether their children can visit the Library alone. Therefore, they must also accept responsibility for their decisions in regard to this matter. However, parents or responsible caregivers of children age 6 and younger must accompany these children at all times while in the Library.

Children will be expected to abide by the posted Library Code of Conduct. If a child’s behavior is inappropriate to the extent that he or she is asked to leave the Library, Library staff will attempt to contact the parent when the child is 12 years old or younger. If unable to reach a parent or guardian, staff reserves the right to contact the police.

At 10 minutes after closing, if a child age 12 years old or younger is left unattended, a staff member will place a phone call to the Northville Police Dispatch at 248-349-1234 and ask them to come to the Library for an unattended child. Two staff members will remain with the child until the police arrive. Staff will also leave a note on the Main Entrance door of the Library stating the child’s name and time at which the child was turned over to the police along with the police phone number noted above. Under no circumstances will a staff member drive a child home or to any other location.

Approved by the Board of Trustees June 25, 1998
Revision approved by the Board of Trustees October 21, 2004
Revision approved by the Board of Trustees December 20, 2007
Revised and Approved by the Board of Trustees December 19, 2013

Policy on Public Relations

Policy on Public Relations

The Library takes an active role in promoting its materials and services throughout the community via print and non-print forms of communication; endeavoring to inform all citizens about the various ways the Library can enhance their activities; and encouraging their continued support of the Library and its mission. The Library works to establish a professional reputation as a nonpartisan, nonsectarian, non-biased institution for the sharing and exchange of ideas. The Library strives to increase awareness of Library materials and services among non-users.

The Library cooperates as fully as possible with other community agencies and organizations in meeting the needs of the community, in so far as such cooperation is compatible with the Library's mission, legal and fiscal considerations, and opportunity for staff involvement.

Approved by the Board of Trustees April 27, 1995
Revision approved by the Board of Trustees October 21, 2004
Revision approved by the Board of Trustees November 17, 2011

Meeting Room Policy

Purpose
Meeting Rooms in the Northville District Library provide an opportunity for bringing together the resources of the Library and the activities of the community for educational, cultural, civic, intellectual, and charitable purposes. Meeting Room space is available on an equitable basis to organizations or sponsoring persons, within the Library district, regardless of their beliefs or affiliations.

Granting an organization permission to use the Library Meeting Rooms shall not be interpreted to constitute endorsement by the Northville District Library of the policies and beliefs of that organization.

General Regulations
1. The Library administration authorizes the use of the rooms and maintains the schedule.

2. Library programs and Library-related services, meetings, and events (including the Friends of the Northville District Library) have first priority for scheduling use of the facilities, after which other applications will be considered on a first-come, first-serve basis. The Meeting Room may not be reserved more than six (6) months in advance.

3. Maximum attendance is limited to 25 in Meeting Room A, 50 in Meeting Room B, and 75 in Meeting Room A & B.

4. Meetings which may disturb regular Library functions may not be scheduled.

5. The Library Meeting Room is not available for private social functions.

6. Items for purchase may only be sold through the Friends of the Library, in the Friends store, or in conjunction with a Library-sponsored program.

Scheduling
1. The Library Meeting Room may be booked only by Library District residents, groups or businesses.

2. A Library “Request for Meeting Room” form must be completed at the time of the reservation.

3. The Library reserves the right to limit a resident, group, or business organization to four (4) meetings during the calendar year in order to accommodate general demand for the use of the Meeting Rooms.

4. Meeting Rooms are available only during regular Library hours.

5. In case of cancellation, the resident, group, or business is requested to contact the Library as soon as possible.

6. The Library will make every effort to notify scheduled users of the unavailability of the Meeting Rooms in case of emergencies.

Fees
1. For-profit entities will be charged a fee for use of a Meeting Room, as listed in the Meeting Room Request Form.

2. Payment is due prior to the meeting.

Equipment
1. The Library provides equipment for use in the Meeting Room as listed on the Meeting Room Request Form.

2. Equipment must be requested when the Meeting Room is booked.

3. If staff are available, they will assist with initial set-up.

Set-Up, Clean-up and Refreshments
1. All residents, groups, and businesses are responsible for set-up of chairs and tables used in a meeting.

2. Set-up and clean-up must be performed during regular Library hours.

3. Adhering material or decorations to the walls requires prior approval.

4. Only light refreshments may be served in the Meeting Room. No alcoholic beverages or illicit, illegal substances are permitted.

5. If refreshments are served, all utensils and equipment needed will be provided by the residents, groups, or businesses using the Meeting Room.

6. The Meeting Room must be left in the condition in which it was found prior to the meeting.

Liability
1. All users will agree to hold the Library harmless from any loss, damage, liability, costs, and/or expense that may arise during or may be caused in any way by such use of the Library facilities.

2. Groups including individuals under 18 years of age must include a minimum of one supervising adult.

3. The resident, group or business using the Meeting Room is responsible for any damage to the equipment, the room, and/or its furnishings. Repair costs will be paid by the sponsoring individual.

Policy adopted by Board of Trustees 9-24-98
Policy reaffirmed 9-27-01 by Board of Trustees
Revised Policy Adopted – Board Meeting 3-25-04
Revised Policy Adopted – Board Meeting 6-26-08
Revised Policy Adopted- Board Meeting 9-23-10

Policy on Internet Access

Policy on Internet Access

As part of its mission to provide access to information which meets the educational, cultural and recreational needs of the Northville community, the Northville District Library offers its users access to the Internet, either on designated computers or through wireless access in the Library.

The Internet offers access to rapidly changing, diverse and unpredictable global electronic information, and therefore contains material that could be considered controversial. The Northville District Library has no control over the information resources accessible via the Internet, and cannot be held responsible for the quality, accuracy, or currency of an Internet site.

The Northville District Library and its officers, directors, and employees shall not be held liable for any direct or indirect damages which accrue from using the Internet. In addition, the Library assumes no responsibility for the security and privacy of online transactions.

The Library's wireless access points are unsecured connections to the Internet. The Library is not responsible for data transmitted or loss of information over the wireless network. Users should be aware that third parties may be able to obtain information about users' activities when using the wireless service to connect to the Internet.

The Library’s Internet access may not be used for any fraudulent or unlawful purpose, including activities prohibited under applicable federal or Michigan laws. Illegal uses include, but are not limited to, harassing, slandering or libeling others; unauthorized or illegal access attempts; disruption or unauthorized monitoring of electronic communication; and copyright infringement. Any viewing, possessing, or manufacturing of child pornography is illegal and prohibited.

The Library does not use filters to restrict access to the Internet. In compliance with the Michigan Library Privacy Act, MCL 397.606, Library staff monitor Internet usage in order to prevent a minor from viewing obscene matter or sexually explicit matter that is harmful to minors. However, parents or legal guardians have the ultimate responsibility for supervising their children’s use of the Internet.

Guidelines that detail specific procedures for using the Internet at the Northville District Library, such as sign-up, time limits, and printing, are posted by the Internet computers and are available at all service desks. These are subject to change, and are regularly reviewed to assure that Internet access is equitable and fair.

Failure to comply with the Policy on Internet Access or any related Internet guidelines will result in consequences, including denial of access to the Internet at the Northville District Library, and if warranted, police notification.

Approved by the Board of Trustees March 23, 2000
Revision approved by the Board of Trustees Oct. 26, 2000
Revision approved by the Board of Trustees Nov. 18, 2004
Revision approved by the Board of Trustees June 26, 2008
Revised and approved by the Board of Trustees January 23, 2014

Policy on Emergency Closing

Policy on Emergency Closing

Emergencies or catastrophes, including, but not limited to, extreme weather, utility failure, bomb threat, fire, explosion, or terrorism may require closing the Library.

The primary consideration in any emergency or catastrophe is the safety of all persons in the building and on the property. The Library cooperates fully with public safety departments and emergency service providers.

The Library Director or designee will determine when to close the Library during an emergency or catastrophe.

Approved by the Board of Trustees October 21, 2004
Revised by the Board of Trustees November 17, 2011

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