|Library Board of Trustees Meeting Minutes for Thursday, May 24, 2012|
1. Call to Order: Chairperson Robert Sochacki called the Regular Meeting to order at 7:35 p.m.
1.1 Roll Call - Present: Trustees Robert Sochacki, Jean Hansen, Paul Snyder, Mike DeFrancesco, Joe Corriveau and Jim Morché. Also present: Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Friends President Carol Oldenburg.
2. Correspondence: None
3. Director’s Report
Statistics: Julie Herrin reported that the circulation statistics have increased almost 9% this month over last year. The door count is also up 9%. E-book use is up 30% over last year and NDL database searches are mixed due to WorldCat no longer being available through MEL. Use of the public computers remains steady.
4. Friends Report:
Carol Oldenburg, President of the Friends, reported that the Friends treasury continues on track. The current membership stands at 141. The Gift Store Friends Shopping Days held on May 4-6 were successful. Also, the Gift Book Program brought in several large gifts. Preparations for the Spring Used Book Sale are in high gear under the direction of Paul Snyder, Jim Morché and Joe Thomas. Mission Based Books has offered a selection of children’s books to be added to the sale. This will be a positive enhancement to the sale as children’s books are extremely popular. Books that do not sell will be donated to the Northville Civic Concern. This provides the Friends an opportunity to further their community outreach efforts. Carol stated that she has requested each Director to develop a description of their duties including the functions and processes involved, to provide a better backup for transitions. The plan is to develop a Resource Manual for the Friends Board members.
5. Budget and Finance Review:
5.1 Treasurer Jean Hansen presented the List of Bills over $1,000 for May 2012 and made a motion for the approval of payment. Mike DeFrancesco seconded the motion. Motion passed.
5.2 Jean reported that the Fiscal Year is 44% complete. The bulk of the revenue received from the City and Township has been transferred to the Operating checking account to offset the bank fees charged since the interest paid on the bond funds is so low. Jean reported that the Library has a $9,000 credit with Consumers Energy on the budget amount paid during this past winter. These funds will be drawn down going forward with the budget plan for this year.
6. Committee Reports:
6.1 The next Geek the Library Committee will be held on Monday, June 4. Subjects for the Geek posters will continue to be photographed tomorrow morning, May 25, and next week on Thursday, May 31.
7. Announcements and Comments
7.1 The next Board of Trustees Finance Committee meeting will be held at 10:00 a.m. on Tuesday,
MOTION: Paul Snyder made a motion to adjourn the May Regular Board Meeting. Jim Morche’ seconded the motion. Motion passed. The Meeting was adjourned at 8:15 p.m.