|Friends of the Library Meeting Minutes for October 18, 2012|
Present: Carol Oldenburg, President, Julie Herrin, Erin McDermott, Claire Kreher, Jim Morche, Regina Mingela, Sandy Walts, Martha Nork, Linda Schwelnus, Elllison Franklin, Paul Snyder Joe Thomas, Denise Stacer, Judy DeFrancesco
Absent: Alex Sheremeta, Laura Lockhart
A. Call to Order
B. Approval of September 20, 2012 Meeting Minutes
C. President's Report - Carol Oldenburg
1. "Sundaes on Sunday", National Friends of the Library Week - Oct 21, 2012
2. Friends records
The archivist is progressing on the Friends archives. He has found that there is documentation missing for the periods July, 2002-December, 2007 and May, 2010-August, 2011. Board members were asked to review the records they have at home and please forward to the Chair for inclusion in the archives.
D. Library Director's Report, Julie Herrin
Community Reads-Picking Cotton
E. Treasurer's Report - Denise Stacer
Treasurers Report was APPROVED as submitted. The Friends Finance Committee met to discuss the financial requests received from the library. Finance Committee discussion and recommendations were shared with the Board:
1. Library requested funding of annual digitization update, estimated cost: $500.00.
The Finance Committee noted that in January, 2012, when the initial digitization request of $36,000 was requested, library administration was asked how the annual updates would be handled financially. At that time the Library Director noted that those charges would be covered by the library (see Friends Board minutes of January 19, 2012). The Board questioned what changed from the initial plan and their request for Friends to now fund. The Library Director noted if the Friends funded, that money would not need to be taken from the Collections budget. The Friends Board recommended that this item be placed on the libraries annual "Wish List" submitted to the Friends at the beginning of the year.
It was noted that the Friends budget $1,000/year for the Endowment Fund mailing. It was further noted that the annual fund mailing is being delayed from November, 2012 to May, 2013. The Finance Committee recommended the Library use the 2012 budget allotment for the printing of the brochures since there will be no 2012 mailing.
F. Friends Committees:
1. Gift Store: As we have done in the past, we held a sale the weekend of Oct 12-14 to coincide with the Handcrafters Sales at the Community Center, which was very successful. It is important to have the sign out and visible during the sale because of the foot traffic.
Members Shopping Days will be Friday Nov. 16th-Sunday Nov. 18th. During this semi-annual event, members of the Fiends receive a 25% discount on all of their purchases.
Our buyer, Berclay Ruschak, always looks for book and storytelling related merchandise, such as sleep shirts for women, Notable Novelists card game, and award winning Fairytale Spinner Game.
Please "friend" us on Facebook.. The store is also listed on Yelp.
2. Gift Store Finance:
Many bills till to pay in October for the holiday buying season.
234 members; 65 members did not renew; of that 5 have moved and 2 are deceased leaving 58 members last year who did not renew.
7. Read to Me Program:
Back to the gift program, I have 1 box of books left (32) so we will need more books by 2013. I will not be here next month for the Story Time or the meeting.
8. Used Books - Joe Thomas
It was reported that there is a possibility that Mission Based Books may want to renegotiate our contract with them. Paul and Joe are meeting with them to discuss. The Chair requested that no commitments be made to MBB and their findings should be brought back to the Board for review and discussion. It was also reported that MBB is still behind in their payments to the Friends.
Friends are now shipping four cases of non-saleable books to Wayne County Jail monthly
Used Book Sale: November 1st to 4th.
9. Other Reports:
G. Old Business
1. Sign for Used Book Cellar- TABLED until new Director of Used Book Cellar found.
H. New Business
The Chair noted the need to recruit additional Board members to expand membership as well as fill key vacant positions. It was recommended that volunteers be solicited via sign-up sheets be provided at the "Sundaes on Sunday" event, Friends Newsletter, etc.