Friends of the Library Meeting Minutes for December 5, 2013
Board of Directors Meeting of the Friends of Northville District Library
December 5, 2013
Carol Oldenburg, Erin McDermott, Judy DeFrancesco, Martha Nork, Jim Morche, Claire Kreher, Linda Schwelnus, Chris Litka, Linda Bolam, Joe Oldenburg, Regina Mingela, Julie Herrin, Anne Mannisto
Denise Stacer, Sandy Walts
I. Call to Order
Meeting called to order at 7 PM by president, Carol Oldenburg.
II. Approval of the Agenda
The agenda was APPROVED.
III. Approval of the Meeting Minutes of
The minutes were approved without comment.
IV. President's Report- Carol Oldenburg
A. The Nominating Committee for the 2014/2015 Board elections will be composed of Chris Litka, Regina Mingela and Joe Oldenburg. The Board Officers as well as Judy DeFrancesco, Claire Kreher, Martha Nork, Sandy Walts, and Linda Schwelnus are up for re-election and ineligible for a place on the committee.
B. The FNDL Board is invited to the Library Staff Luncheon on December 11, 2013 from 12 to 2 PM. RSVP to Julie Herrin.
C. The Annual Meeting is March 20, 2014. Start thinking of your annual report. Reports go to Erin McDermott by the end of February. Linda Schwelnus will help Erin with the proofreading the report.
D. Volunteers are needed to participate in the Millage Question Committee. Real work will begin this summer. A planning meeting is Dec. 9th at 7:30 PM.
V. Library Director’s Report – Julie Herrin
A. Important future dates:
- Millage Ballot Question Committee meeting Monday, Dec. 9 at 7:30 PM in the Story Time Room.
- Staff Holiday Luncheon Dec. 11 from 12 -2 PM.
- Battle of the Books March 26, 2014.
- Circulation of materials for the Library collection was down 1% from last year.
- Download Destination had over 20,000 ebooks and e audiobooks checked out.
- Mobile usage of our Wi Fi is at an all-time high with over 1,000 users last month.
C. Programs have been well attended.
- Fourteen Youth programs were held with over 400 participants.
- Michigan Legend and Lore – 75 participants
- Adult Book Discussion on Nov. 11 – 16 participants
- Friends and Library program, Thousand Letters Home on Nov. 14 – 63 participants
- Foreign Films – 71 participants
- Games Day – 43 teens and adults
- The Twelfth Night Concert is Dec. 10 at the Library.
D. Community Reads – Detroit City is the Place To Be
- Books circulated to Northville patrons over 175 times.
- Jack Lessenberry for Michigan Radio – 66 participants
- Author visit at Novi Library – over 150.
E. SHW (architectural engineering firm) Report
- Current state of the building, outlook for major repairs and projected cost. There were 31 detailed pages of conditions and repairs to be made, now, and in the next 5-10 years.
- Carpeting is the number one priority.
F. Public Fax and copy machines
- Machines will scan to USB drive and to an email address.
G. Holiday Tree at the Community Center
- Friends invited to help decorate. Library staff made ornaments out of recycled book pages.
H. Development Annual Giving Mailing
- Mailed 550 letters with envelopes and personalized salutation and notes.
- We have received 37 donations for a total of $6,875 thus far.
- In 2012 we received $4,475, plus a bequest of $32,803.
- In April 2013 we received $1,925.
I. Wish List
- Chairs for the computer area and chairs for the youth puzzle tables are requested in the next FNDL budget.
VI. Treasurer’s Report – from Denise Stacer
A. Treasurer’s Report was reviewed and APPROVED.
B. We are seeking a CPA to audit the FNDL books since the retirement of Mr. Holland who previously had done the audits.
C. A wish list from the Library will be submitted to the Finance Committee, and includes replacement of chairs for computers downstairs in the Library. Cost is estimated at $5,000.00.
D. The Finance Committee (Claire, Denise, Linda S., Martha Nork and Joe O.) recommended that the FNDL Board earmark $2,500.00 from the 2013-2014 Budget for the Millage Question Committee. Any unexpended funds at completion of the campaign will be returned to the FNDL. Additionally needed funds could be requested in the 2014 Budget Year. A motion of support was made and APPROVED.
E. Carol noted that we need additional members for the Finance Committee.
F. We were asked to estimate possible expenses for 2014 and submit them to Denise Stacer.
G. Carol read a note from Denise Stacer to announce her resignation. She will not be running for reelection. This is a key position that requires some experience and comfort managing a budget as well as daily/monthly expenses. Deborah Stanifer, who is now retired, expressed an interest in this position and is willing to return as Treasurer. Her experience will make the transition much easier. Denise asked that she be replaced as soon as possible and is willing to work with her replacement.
H. A motion to appoint Deborah Stanifer as Interim Treasurer was made, seconded and APPROVED. Deborah will train with and replace Denise Stacer for the remainder of this year.
I. A motion was made and APPROVED to donate $50.00 for a gift book in Denise’s honor to recognize her years of service to FNDL.
VII. Corresponding Secretary’s Report – Linda Bolam
A. No report this month.
VIII. Committee Reports
A. Membership Committee – Regina Mingela
- We now have 278 members.
B. Gift Store – Martha Nork/Linda Schwelnus
- Member Shopping Days were very successful this year.
- A new sign was obtained for the Gift Store
- There was revenue of $1953.00 this month.
C. Gift Book Program – Claire Kreher
- Since October 17 we received 7 gifts totaling $240.00 (3 Memorials, 3 Honors, 1 gift). We were able to add 4 books to the Library collection.
D. Read to Me – Judy DeFrancesco
- We had two very successful months. 14 gift bags were passed out to happy babies.
- Judy has provided this program for two years on her own, and 3-4 years sponsored by FNDL. She will be reevaluating this program in March. A request was made for feedback on the program. The Board gave very positive support of its value.
- The book bags that are handed out include information on FNDL. Mothers seem to be getting more interested in what the Friends are all about and what they do. It was suggested that future membership forms used in the bags be identified as from “Read to Me” participants.
E. Programs – Jim Morche
- Twelfth Night will be held in the library this year.
- “Women’s Prisons in Northville” will be presented by Joe Oldenburg on June 10, 2014.
- Laurie Ferret will be presenting “Ghost Stories of the Great Lakes”, the third part of the Antarctica series. To be scheduled.
- Jim reported $129.00 was collected at “Picks ‘n’ Sticks” in 2012.
F. Public Relations – Chris Litka
- Information is going to the Northville Patch on a daily basis.
- Press releases have been sent to the Northville Record.
G. Development Committee – Erin McDermott
- The fundraiser at Cantoro’s will be Friday, April 4, 2014. It is a great venue.
- The Library Fund Raiser will be held at Cantoro’s on April 4, 2014. Wines of Northern and Southern Italy will be featured. Tickets will be $45.00 each, with $35.00 of each ticket being returned to the Library. We hope to raise $10,000 and entertain 75 guests. Friends were encouraged to plan to support this event.
- “Don’t Judge a Book by It’s Cover” is the topic of a fundraiser at the event. Guests will purchase various paperback books with a gift card relating to the book’s title hidden inside.
H. Used Book Operations – Joe Oldenburg
- A letter of appreciation was received from The Children’s Center in Detroit, thanking us for donating books for their teen clients. A gentleman from the Children’s Center has taken leftover children’s books from the last Used Book Sale for use at the Center.
- The Fall Used Book Sale was very successful. Thanks to all who helped. 212 bags were sold and 14 new memberships obtained. Total UBS revenue was $1633.95.
- Update on Archives-Joe has completed the archives which are now stored in the book sorting room in the library. He needs the minutes, annual reports and newsletters from 2003 -2007
IX. Old Business
A. Programs - Donations
- Jim suggested we should not actively solicit money at future programs but should instead emphasize joining the FNDL.
- After much discussion it was decided to continue to actively solicit Friends memberships and have a fishbowl for “Donations Appreciated”. Attention does not need to be drawn to the donations, but it is available for those who may be interested in donating.
X. New Business
A. Adult Summer Reading Program – Linda Schwelnus
- Linda questioned why winners of the Adult Summer Reading program were not communicated in some manner (i.e. via Library website), and also how we could get more publicity for FNDL from the Adult Summer Reading Program.
- The Library Director noted that there are privacy issues related to publicizing names. It was also noted that gift awards should come from local vendors (i.e. Library gift store, Next Chapter, etc.). Julie will discuss these concerns with appropriate staff and respond back to the FNDL Board.
XI. EXECUTIVE SESSION
A. Mission Based Book Contract – a sub-committee met and reviewed all options. Though revenue with new contract will be lower, it still could be greater than our sales. In addition to selling many of our books, we also send MBB about 150 books per week for recycle. This is a huge asset to our relationship with them. Committee recommended renewing the contract for a two-year period. The motion was made and APPROVED to accept the committee’s recommendation and sign the two-year contract with MBB.
B. An additional change will be made to the contract. We will have MBB return books they haven’t sold but are in good condition. We will then add the books to our carts, cellar and book sales.
Next meetings: January 16, 2014 and February 20, 2014. Meeting will be held in the Story Time Room.
The meeting adjourned at 9 PM.
Linda Bolam, Secretary