Northville District Library

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Library Board of Trustees Meeting Minutes for Thursday, February 27, 2014

1. Call to Order: Chair Alan Somershoe called the Regular Meeting to order at 7:30 p.m.

1.1 Roll Call - Present: Trustees Alan Somershoe, Robert Sochacki, Mike DeFrancesco, Paul Snyder, Jean Hansen and Joe Corriveau. Also present: Julie Herrin, Library Director; Anne Mannisto, Assistant Library Director; Carla Eggert, Administrative Assistant; Judy DeFrancesco, Friends of the Northville District Library Board Member; Patricia Garavoglia, Library staff member. Absent: Trustee Jim Morché.
1.2 Approval of the Agenda: MOTION: Mike DeFrancesco made a motion to accept the agenda. Robert Sochacki seconded the motion. Motion passed.
1.3 Approval of Meeting Minutes, 01-23-14: MOTION: Paul Snyder made a motion to approve the minutes as submitted. Robert Sochacki seconded the motion. Motion passed.
1.4 Appointment of 2014 Board of Trustees Committee Members: The following committees were established for 2014:

  • Finance Committee: Jean Hansen (Chair), Robert Sochacki, Mike DeFrancesco, Alan Somershoe and Jim Morché.
  • Policy Committee: Paul Snyder (Chair), Joe Corriveau, Robert Sochacki and Jean Hansen.
  • Facilities Committee: Mike DeFrancesco (Chair), Joe Corriveau, Jim Morché and Alan Somershoe.
  • Personnel Committee: Joe Corriveau (Chair), Paul Snyder, Jim Morché and Robert Sochacki.

1.5 Citizen Comments: None.

2. Correspondence: None

3. Presentation of 2013 Audit by Plante & Moran: Chris Jones from Plante Moran presented the audit of the Library for the 2012-2013 fiscal year. He gave an overview of the audit. The Library’s net position is $5,150,295, though over $3 million of that consists of capital items such as the Library building and collections. The Library has continued its consistent performance of keeping costs under control and being fiscally responsible. The Library debt will be paid off this year. Due to new calculations to the valuation of retiree health care, it appears not to need further funding this year. Jean Hansen asked if the 8% return on investment that MERS is using in its projections is inflated. Chris stated that this percentage was not abnormal. There was discussion about how Personal Property Tax changes by the state could affect the Library. Chris recommends that the Library budget as though we will not be reimbursed. Chris discussed the upcoming changes to accounting standards that will require governmental entities providing defined benefit pensions to show pension assets and liabilities on their balance sheets and how this will affect the Library.

4. Director’s Report:
Statistics: Julie reported that circulation and the door count were down for the month which is likely related to the terrible weather we have been having. Downloads have risen 6.24% over last year, which includes Download Destination’s increased usage of 34%. Database usage was down but use of the website is up. Brainfuse was used 526 times by 37 users. The meeting rooms were used 43 times in January. Usage of the public computers was down but Wi-Fi usage remained high.
Youth Programming: There were 31 programs for youth with 425 attendees.
Adult and Teen Programming: There were four programs for adults and two programs for teens.
Staff: Julie reported that Librarian Wendy Mutch, with the help of Michael McEvoy and numerous volunteers, has won the Gale Cengage Learning Award for Excellence in Reference and Adult Library Services, for the Local History portion of our website. This includes the digitization of the Northville Record, the oral histories available to listen to on our website and the scanning of local high school yearbooks going back to 1921. Wendy will be going to the American Library Association Conference in Las Vegas to accept her award. Michael McEvoy will also be speaking at the Merit Conference on wireless statistics. Merit is our Internet provider. Julie and Anne are going to the Public Library Association Conference in Indianapolis in March. Julie and Anne will also attend a workshop entitled Securing Your Library in Troubling Times, which deals with response to an active shooter.
Facilities: Julie reported that the drains on the first floor of the Library overflowed this past Friday right before closing time. The staff’s attempt to get help from the Department of Public Works (DPW) after hours on Friday evening was somewhat confusing, as there was no obvious response from them. A plumber was called out on Saturday who snaked our drain line but was unsuccessful in clearing the blockage. On Monday DPW blew out the City sewer line which cleared the blockage located right at the point in our line where it connects to the City line.
Miscellaneous: Salem-South Lyon Library’s proposed millage of .4950 for 20 years passed with 73% of the vote. Julie asked the Trustees if they wanted new copies of the Policy Manual printed. The manual is available on our website, and the Trustees agreed to print what they need from there. The Taste of Northville will be held at Northville High School on March 8 from 12:00 p.m. to 3:00 p.m. Julie asked the Trustees if they would be available to assist with set up and manning the Library’s booth. Alan, Jean, Robert and Joe agreed to help. Paul discussed a presentation at the Flint Library that he and Robert attended regarding winning a millage election. Paul will prepare a report for the Board.

5. Friends of the Northville District Library Report: Judy DeFranceso, Friends Board Member, reported that to date, the Friends Treasury is approximately $1,500 over the projected budget. There have been some declines in sales from the Gift Shop and Used Book Sales likely due to the weather. Support for the Library Wish List for 2014 was approved with a total budget allocation of $23,272. The Gift Store has transferred $2,500 to the Friends General Fund, with $1,500 remaining in the store accounts. Eight books were added to the Library collection this past month from the Gift Book Program. The Friends Newsletter will be published in March, and will include summaries of their annual reports, to ensure members are aware of various activities throughout the year and contributions to the Library. The Read to Me program gave out 25 gift bags to new parents in January and February. The number of our unsold books at Mission Based Books (MBB) is approximately 3,500, not 5,000 as reported last month. A new vendor, Look at a Book, has been selected to sell the remaining books of value currently at MBB and will pick them up before MBB’s final day of business. The Friends Annual Meeting will be held on Thursday, March 20 at 7:00 p.m.

6. Budget and Finance Review:

6.1 Bills over $1,000 for approval: Jean presented the List of Bills over $1,000 for February 2014. MOTION: Jean Hansen made a motion to approve these bills in the amount of $85,751.79 for payment. Mike DeFrancesco seconded the motion. Motion passed.
6.2 Financial Report: Jean reported that 60% of our tax revenue for the year has been received. There is currently a credit in the Building/Equipment Maintenance account due to an insurance reimbursement that was received because of an electrical event that occurred. The credit that we have had with Consumers Energy has been used up and we have started to make payments again. MOTION: Jean Hansen made a motion to approve the audit as presented by Plante and Moran. Robert Sochacki seconded the motion. Motion passed. Jean reported that there is $151,406.56 of net income (revenue less expenses) left over from last year which needs to be transferred to the Reserve Account. MOTION: Jean Hansen made a motion to transfer $151,406.56 from the Operating Fund to the Reserve Fund, earmarked for Future Unfunded Expenses. Paul Snyder seconded the motion. Motion passed. As discussed in the presentation of the audit, the Retiree Health Care account appears not to need further funding. There had been an amount of $13,000 budgeted for this purpose. MOTION: Jean Hansen made a motion to eliminate the $13,000 budgeted for the MERS Retiree Health Care for this year. Mike DeFrancesco seconded the motion. Motion passed. The Library is now accepting credit cards for payment of fines. A new account entitled Bank Fees was set up for payment of the fees charged by the credit card processor. MOTION: Jean Hansen made a motion to change the name of the account from Bank Fees to Bank Card Fees and budget $1,600 for this expense. Mike DeFrancesco seconded the motion. Motion passed. In December the Operating Fund borrowed $100,000 from the Reserve Fund until tax revenue was received. MOTION: Jean Hansen moved to transfer $100,000 from the Operating Fund back to the Reserve Fund to repay the loan made in December. Paul Snyder seconded the motion. Motion passed.

7. Committee Reports:

7.1 Report on the Director’s Evaluation: Joe Corriveau reported that the Personnel Committee met in January for the Director’s Evaluation. Joe compiled the evaluation report from the other Trustees’ reports with comments that are representative of everyone’s input. The rating given to Julie is 4.92 on a scale of 1 to 5. The official copy of the Director’s Performance Evaluation will be placed in her personnel file.
7.2 Development Committee: Julie reported that the Development Committee met on February 5. The Library fundraiser, Books and Beyond, will be held at Cantoro’s Italian Market on Friday, April 4 from 7:00 to 9:00 p.m. and will include 8-10 wines from Northern and Southern Italy as well as appetizers. Tickets are $45 per person and are available for purchase at the Library and on the Library website. Sponsorship letters were sent out to over 300 businesses in the community and follow up phone calls have been made to those businesses that did not respond to the original letter. We currently have received $4,000 in sponsorships, including two $1,000 ones from Jack Doheny and Global Gardens Inc. We have also sent out 550 invitations to the event with Committee members’ hand addressing the invitation envelopes. We have sold 38 tickets to the event so far. The total contributed in the Library’s Annual Giving Campaign for 2013 was $15,572 compared to around $5,000 donated in 2012. The total in the Endowment Fund as of December 31, 2013 was $465,979. Julie has not received information yet from the Community Foundation on how much the Library could withdraw in 2014 if they wished to do so. This information usually comes in February.

8. Announcements and Comments:
      8.1 The next Finance Committee Meeting is scheduled for Tuesday, March 25, 2014 at 1:30 p.m. in the Carlo Meeting Room.
      8.2 The next Board Meeting will be on Thursday, March 27, 2014 at 7:30 p.m. in the Carlo Meeting Room.

9. Adjourn Regular Meeting: MOTION: Alan Somershoe made a motion to adjourn the February Regular Board Meeting. Robert Sochacki seconded the motion. Motion passed. The meeting was adjourned at 8:58 p.m.

Respectfully Submitted,
Robert Sochacki, Secretary
03/03/14

Library Board of Trustees Meeting Minutes for Thursday, January 23, 2014

1. Call to Order: Chair Bob Sochacki called the Regular Meeting to order at 7:30 p.m.

1.1 Roll Call - Present: Trustees Bob Sochacki, Mike DeFrancesco, Paul Snyder, and Alan Somershoe. Also present: Julie Herrin, Library Director; Anne Mannisto, Assistant Library Director; Carla Eggert, Administrative Assistant; Carol Oldenburg, Friends of the Northville District Library President; Wendy Mutch, Library staff member. Absent: Trustees Jean Hansen, Joe Corriveau and Jim Morché.
1.2 Approval of the Agenda: MOTION: Paul Snyder made a motion to accept the agenda as amended. Alan Somershoe seconded the motion. Motion passed.
1.3 Approval of Meeting Minutes, 12-19-13: MOTION: Mike DeFrancesco made a motion to approve the minutes as submitted. Paul Snyder seconded the motion. Motion passed.
1.4 Election of 2014 Officers: Robert Sochacki nominated Alan Somershoe for Chair. Paul Snyder seconded the motion. Alan Somershoe was elected. Robert Sochacki nominated Paul Snyder for Vice-Chair. Mike DeFrancesco seconded the motion. Paul Snyder was elected to the position of Vice-Chair. Paul Snyder nominated Jean Hansen for Treasurer. Mike DeFrancesco seconded the motion. Jean Hansen was elected Treasurer. Paul Snyder nominated Robert Sochacki for Secretary. Alan Somershoe seconded the motion. Robert Sochacki was elected Secretary.
1.5 Resolution 2014-01-Schedule of 2014 Board of Trustee Meeting Dates: Robert Sochacki read Resolution 2014-01 which sets the dates of the regular meetings of the Northville District Library Board of Trustees for the calendar year 2014. The Resolution passed by a unanimous roll call vote, with three Trustees absent. All regular meetings of the Board of Trustees are on the 4th Thursday of the month with the exception of November and December, which are scheduled for the 3rd Thursday, due to the Thanksgiving and Christmas holidays.
1.6 Appointment of 2014 Board of Trustee Committee Members: It was decided to defer the appointment of the Trustees to Committees until the February meeting. Robert asked Julie Herrin to send the listing of new officers and past committee assignments to each Trustee and ask that they volunteer for the Committee they wish to be on.
1.7 Citizen Comments: None.

2. Correspondence: None

3. Director’s Report:
Statistics: Julie reported that circulation was down 5.3% for the month. Downloads were down by 10%. Both Tumblebooks and Freegal usage are down but Download Destination usage was up by 30%. We will be featuring Tumblebooks and Freegal in our Spring Newsletter as their usage continues to be down from last year. Database usage was up 12% for sessions and up by 21% for searches. We have added website analytics to the statistics report. Website visits for the month were up by 7.8%. The meeting room and study rooms were used 312 times last month. Public computer usage for the Public Internet and Youth computers was lower last month, though the usage of wireless continues to be high.
Youth Programming: January is a slower month and bad weather played a part in program attendance for the month. There were 11 programs for youth with 190 attendees.
Adult Programming: There were five programs for adults with 65 attendees.
Staff: We have hired a new computer page to fill a hole in the schedule. Dorie attended a webinar on Download Destination.
Facilities: While we were closed on Monday for the Martin Luther King Jr. holiday, Allied Building Service was here and repaired the leak in the entryway by removing the mat and sealing the cracks in the cement. They also repaired and repainted the ceiling in the Book Cellar. We had an electrician out to give us an estimate on adding lighting around the fireplace area and to look at changing the light fixtures in the Gift Shop. The Friends have approved funding to replace the chairs in the Youth area as well as the chairs around the public computer terminals. We are working on getting bids for the HVAC work recommended in the report by the SHW Group.
Technology: Michael McEvoy has installed Google Chromecast as a wireless solution for use with the meeting room projector.
Development Committee: We have currently raised $11,657.50 from 76 donations in response to our Annual Giving Campaign mailing. In comparison last year we raised about $5,000. In 2011, we used a donation envelope in the newsletter and raised about $17,000 though there was still a tax credit from the State of Michigan for donations to libraries that year.

4. Friends of the Northville District Library Report: Carol Oldenburg, Friends President, reported that the Friends Board has approved the 2014-2015 budget with an estimated reduction in revenue of 10%. Support for the Library Wish List for 2014 was also approved with a total budget allocation of $23,272. The Friends Nominating Committee met to develop a slate of officers for 2014. The slate of officers is the same except for the addition of Deborah Stanifer who is replacing Denise Stacer as Treasurer. The Friends received notification yesterday evening that Mission-Based Books (MBB) is going out of business. MBB currently has about 5,000 of our used books. The Friends have until February 4 to choose one of the following options:
1) Leave the books with MBB to be donated to their Teacher’s Day book give- away with leftovers being recycled;
2) Have MBB return the books to us;
3) Contract with another vendor to take the books and sell them.
The Friends are currently reviewing all options. There is also an urgent need to find a recycling location for our used books that cannot be sold, as we have a huge recycle volume and no space to store materials for future recycling.

5. Budget and Finance Review:

5.1 Bills over $1,000 for approval: Mike presented the List of Bills over $1,000 for January 2014. MOTION: Mike DeFrancesco made a motion to approve these bills in the amount of $64,810.58 for payment. Robert Sochacki seconded the motion. Motion passed.
5.2 Financial Report: Mike reported that we are waiting for the audit to be finalized which may impact the final financial statements. The final audit information should be available by the February Board Meeting. The credit amount of $27.51 that is showing in the Public Relations account is proceeds from the sale of Geek T-shirts.

6. Committee Reports:

6.1 Report on the Director’s Evaluation: Due to the absence of the Personnel Committee Chair, this report will be presented at the February meeting.
6.2 Personnel Committee Report: The Board of Trustees discussed the Public Relations Librarian position that is currently part-time. With the increased focus on public relations, the Personnel Committee approved making this position full- time, as well as adding a part-time temporary Intern to support this position. Robert mentioned that using staff from Library schools such as Wayne State for Intern positions would be a good idea. MOTION: Paul Snyder made a motion to approve changing the part-time Public Relations Librarian position to full-time. Mike DeFrancesco seconded the motion. Motion passed. MOTION: Paul Snyder made a motion to create a part-time Public Relations Intern position. Robert Sochacki seconded the motion. Motion passed.
6.3 Facilities Committee Report: Mike distributed a listing of facilities maintenance needs for 2014. The first six items on the list under mechanical systems are priorities that we going to get bids on now, with the hope of having the work done in the first quarter of the year. We are currently working on preparing these bids. When contacted to give an estimate, Tommy Tree Company trimmed the bushes on the side of the Library for free.
6.4 Policy Committee: Paul Snyder presented the Policy on Conduct in the Library with changes for the second reading. MOTION: Paul made a motion that the Board of Trustees accept the Policy on Conduct in the Library for the second reading. Robert seconded the motion. Motion passed. Paul presented the Policy on Internet Access with changes for the second reading. MOTION: Paul made a motion that the Board of Trustees accept the Policy on Internet Access for the second reading. Robert Sochacki seconded the motion. Motion passed.

7. Announcements and Comments:
      7.1 The next Finance Committee Meeting is scheduled for Tuesday, February 25, 2014 at 1:30 p.m. in the Carlo Meeting Room.
      7.2 The next Board Meeting will be on Thursday, February 27, 2014 at 7:30 p.m. in the Carlo Meeting Room.

8. Adjourn Regular Meeting: MOTION: Robert Sochacki made a motion to adjourn the January Regular Board Meeting. Paul seconded the motion. Motion passed. The meeting was adjourned at 8:40 p.m.

Respectfully Submitted,
Robert Sochacki, Secretary
CE 01/30/14

Library Board of Trustees Agenda January 23, 2014

NORTHVILLE DISTRICT LIBRARY
Board of Trustees
Regular Monthly Meeting
Thursday, December 19, 2013
7:30 p.m.
Northville District Library Carlo Meeting Room

1. Call to order: Chairman Robert Sochacki
     1.1 Roll Call
     1.2 Approval of the Agenda
     1.3 Approval of Meeting minutes, 11/21/13
     1.4 Citizens' Comments

2. Correspondence

3. Northville District Library Director's Report

4. Friends of the Northville District Library Report

5. Budget and Finance Review:
     5.1 Bills over $1,000 for approval
     5.2 Financial Report

6. Committee Reports

     6.1 Facilities Committee
     6.2 Policy Committee

7. Announcements and Comments
     7.1 Schedule-Directors Evaluation
     7.2 Schedule-Facilities Committee Meeting
     7.3 Confirm the next Board Finance Committee Meeting for Tuesday, January 21, 2014 at 1:30 p.m.
     7.4 Confirm the next Regular meeting for Thursday, January 23, 2014 at 7:30 p.m.

8. Adjourn Regular Meeting

Library Board of Trustees Meeting Minutes for Thursday, December 19, 2013

1. Call to Order: Chair Bob Sochacki called the Regular Meeting to order at 7:35 p.m.

1.1 Roll Call - Present: Trustees Bob Sochacki, Jean Hansen, Joe Corriveau, Mike DeFrancesco, Paul Snyder, Alan Somershoe and Jim Morché. Also present: Julie Herrin, Library Director; Anne Mannisto, Assistant Library Director; Carla Eggert, Administrative Assistant; Carol Oldenburg, Friends of the Northville District Library President; Kathleen Nelson and Patricia Garavoglia, Library staff members.
1.2 Approval of the Agenda: MOTION: Paul Snyder made a motion to accept the agenda. Jim Morché seconded the motion. Motion passed
1.3 Approval of Meeting Minutes, 11-21-13: MOTION: MOTION: Paul Snyder made a motion to approve the minutes as corrected. Mike DeFrancesco seconded the motion. Motion passed.
1.4 Citizen Comments: None.

2. Correspondence: None

3. Director’s Report:
Statistics: Julie Herrin reported that circulation was down 1.5% for the month. Downloads were down by 26%. Download Destination usage was up by 3%, but Tumblebooks is down considerably from last year so we will be featuring it on the main page of our website. Database sessions were also down but the number of searches was up for the month. The door count was down by almost 6%. Public computer usage continues to decline, though youth computer usage and wireless usage were up.
Youth Programming: There were 12 programs with 265 children attending.
Adult Programming: There were four programs for adults with 108 attendees
Teen Programming: There was one program held for teens that had 10 attendees.
Technology: We have purchased Microsoft Office 2013 for the public and staff computers.
Collections: Librarians added 991 items to the collection last month and discarded 845 items.
Staff: Julie reported that 44 staff, Trustees and Friends members attended the holiday luncheon that was held on Wednesday, Dec. 11. A former library staff member Varun Shekhar was a contestant on Jeopardy three nights this week.
Facilities: We have received the building assessment report back from the SHW Group. Mike has organized the information in a spreadsheet. The Facilities Committee will schedule a meeting to discuss the report and prioritize the next two years of recommended repairs. We have asked the Friends to replace the wooden chairs around the public computer work stations. We met with Library Design and they recommended a chair currently used by the Novi Library called a Sit-On-It chair. It is very durable and has a lifetime warranty.
Development Committee: We have currently raised $8,502 from 51 donations to our Annual Giving Campaign mailing.
Public Relations: Julie, Anne and Karen Fehl attended the Chamber of Commerce holiday party which was held at the Northville Community Center. The Christmas tree decorated by Library staff members was featured in the Northville Record and on the Northville Patch.
Millage: Michele Fecht has agreed to be the Chair of the Millage Campaign Committee and Deborah Stanifer will serve as Treasurer. Once paperwork is filed to establish the Committee, the campaign will not be able to be discussed at Board meetings. Julie and Anne will also not be able to use their Library email accounts to discuss the millage campaign. Julie has set up a Google Email Group for this purpose and will send invitations to the Board.

4. Friends of the Northville District Library Report: Carol Oldenburg, Friends President, reported that the Friends Board has approved earmarking $2,500 from the 2013 Friends Budget in support of the Millage Campaign. There may also be additional funds available in 2014 if needed. The Friends have asked for any unused funds to be returned. Denise Stacer has submitted her resignation as Friends Treasurer. Deborah Stanifer has been appointed the acting Friends Treasurer and will run for re-election in March. The Friends are beginning to plan their 2014-15 budget. The Friends revenue will be impacted by changes to the contract with Mission-Based Books (MBB). The contract with MBB is up for renewal in March 2014. A subcommittee was formed to review all options in regards to renewing the contract. Although revenue will be lower with the new agreement, the sub-committee recommended renewing the contract and the Board approved. The Friends are budgeting approximately $6,000 less than last year from used book operations. The next contract with MBB will be for a two-year period. We will also ask MBB to return books to us that have not sold but are in good condition, so that we may try to sell them. There are currently 278 Friends members. Revenue from the Gift Store’s Member Shopping Days was $250 higher than last year. A letter of appreciation was received from The Children’s Center in Detroit for the enormous donation of books they received from the Friends. Books for both tweens and teens were donated to this center that provides services to children with limited resources. The Friends Archive has been organized and is now complete; it will be stored in the filing cabinets in the sorting room downstairs. Joe Oldenburg will maintain the archive.

5. Budget and Finance Review:

5.1 Bills over $1,000 for approval: Treasurer Jean Hansen presented the List of Bills over $1,000 for December 2013. MOTION: Jean Hansen made a motion to approve these bills in the amount of $143,883.44 for payment. Paul Snyder seconded the motion. Motion passed.
5.2 Financial Report: Jean Hansen presented the Financial Report for November 2013 which is the end of the Library Fiscal Year. There are likely to be additions to the November financial statements as they are reviewed by the auditors. Jean reported that tax refunds for the year totaled $71,604.19 so far, which is higher than they have ever been. MOTION: Jean Hansen made a motion to transfer $1,706.40 of Private Donations to the Endowment Fund. Mike DeFrancesco seconded the motion. Motion passed. Jean reported that we have expenses that are due in December and we do not receive our tax revenue until January, February and March of next year. MOTION: Jean made a motion to transfer $100,000 from the Reserve Fund to the Operating Fund for cash flow purposes. Jim Morché seconded the motion. Motion passed. The funds will be returned to the Reserve Fund when tax revenues are received.

6. Committee Reports:

6.1 Facilities Committee: Mike reported that the Facilities Committee got an estimate from Mike’s Tree Service in Plymouth to trim trees on the side of the Library. An estimate will also be requested from Tommy’s Trees. Mike has taken the report from SHW Group and made a spreadsheet of the priority 1 and 2 repairs recommended by them. The total cost of these recommended repairs over the two-year period is estimated at $315,500. The Facilities Committee will meet to discuss the report and go over the spreadsheet to prioritize repairs. Paul asked about the earlier discussion regarding adding a drive-up book return. Mike explained that the Library will not be adding a drive-up book return as it would require additional staff to keep it emptied; patrons might be more likely to use the drive-up return, creating a lot more work to get materials back on the shelves quickly for others to use. Mike stated that Northville Library patrons can return their books to the Novi Library which does have a drive-up book return. Paul asked if we could find out the cost of having the directional arrows repainted in the Library parking lot. The paint on the existing arrows has faded making it very difficult to see them. There are often people driving the wrong way in the lot because of this and that could potentially be a safety issue. Julie will look into this.
6.2 Policy Committee: Paul presented the Policy on Conduct in the Library with changes for the first reading. There was discussion about the policy and it was decided to add the statement “without prior approval” to the end of the sentence “Therefore, the Board of Trustees prohibits the following activities within the Library or on Library property”. MOTION: Paul Snyder made a motion that the Board of Trustees accept the revised Policy on Conduct in the Library with changes for the first reading. Joe Corriveau seconded the motion. Motion passed.
Paul presented the Policy on Investments for the second reading. MOTION: Paul made a motion that the Board of Trustees accept the Policy on Investments with revisions for the second reading. Alan Somershoe seconded the motion. Motion passed. Paul presented the Policy on Budget with changes for the second reading. MOTION: Paul made a motion that the Board of Trustees accept the revised Policy on Budget with changes for the second reading. Jean seconded the motion. Motion passed. Paul presented the Policy on the Safety and Well-being of Children at the Library with changes for the second reading. MOTION: Paul made a motion that the Board of Trustees accept the Policy on the Safety and Well-being of Children at the Library with revision for the second reading. Joe seconded the motion. Motion passed. Paul presented the Policy on Internet Access with changes for the first reading MOTION: Paul made a motion that the Board of Trustees accept the Policy on Internet Access with changes for the first reading. Jean seconded the motion. Motion passed.

7. Announcements and Comments:
      7.1 The Directors Evaluation and a Personnel Committee meeting were scheduled for Tuesday, January 7, 2014 at 7:00 p.m. in the Carlo Meeting Room.
      7.2 A Facilities Committee meeting was scheduled for Monday, January 13, 2014 at 7:00 p.m. in the Carlo Meeting Room.
      7.3 The next Finance Committee Meeting is scheduled for Tuesday, January 21, 2014 at 1:30 p.m. in the Carlo Meeting Room.
     7.4 The next Board Meeting will be on Thursday, January 23, 2014 at 7:30 p.m. in the Carlo Meeting Room.

8. Adjourn Regular Meeting: MOTION: Jim made a motion to adjourn the December Regular Board Meeting. Paul seconded the motion. Motion passed. The meeting was adjourned at 9:10 p.m.

Respectfully Submitted,
Paul Snyder, Secretary
CE 12/27/13

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