NORTHVILLE DISTRICT LIBRARY BOARD OF TRUSTEES
Regular Meeting Minutes
Thursday, May 27, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Joe Corriveau called the Regular Meeting to order at 7:32 p.m. 
1.1    Roll Call - Present:  Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman, Jean Hansen, Mike DeFrancesco, and Jim Morché.  Also present:  Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Paul Snyder, President of the NDL Friends.  In the audience: Library staff member Al Smitley. 
Absent:  None.
1.2    Approval of the Agenda:  MOTION:  Alan Somershoe made a motion to approve the agenda as corrected.  Jean Hansen seconded the motion.  Motion passed.
1.3    Approval of the Regular Board Meeting minutes for April 22, 2010:  MOTION: Jean Hansen made a motion to accept the minutes for the Board Meeting of April 22, 2010, as presented.  Robert Sochacki seconded the motion.  Motion passed.
1.4    Citizen Comments:  None.

2.    Correspondence:  Julie Herrin distributed invitations to the Public Library Trustee Association of Oakland County (PLTAOC) Annual Spring Dinner and the 2010 dues notice.  She also reported that information was available on the requirements for filing to be on the November ballot.  The Trustees whose terms are due to expire are Mike DeFrancesco, Jean Hansen and Alan Somershoe.  Trustee Judy Sherman indicated that she will not seek re-election. 

3.    Director’s Report:
Statistics:  Julie noted that the April statistics show a significant increase in circulation due to the closing of the Novi Public Library, as was predicted.  Use of the self-checkout is up from 11% of total circulation to 13%, and the door count and Internet access are also up significantly.  There were 507 audiobook downloads this past month.  The usage of our databases reflects only Northville patrons. 
Youth Programming:  The Youth Department has held 23 events this month, with a total of 705 children attending.  A group from the Early Childhood Center and a local Brownie Troop visited the Library.
Adult Programming:  The Adult Services Department’s program on Dyslexia hosted 39 people.  The Foreign Film Series had 33 viewers this month.  The Book Discussion had 23 participants, and the Sanders Program was attended by 75.  Al Smitley reported that 96 people have submitted 162 teams for Fantasy Baseball, which is in its 20th year. 
Technology:  Michael is in the process of replacing an aging server and several aging computers.  A new version of the Library Catalog (now named “eLibrary”) and Workflows will be released on June 7, 2010.  The updating of the audio-visual equipment in the Carlo Meeting Room is almost complete, thanks to a generous contribution from the Friends.  The new projectors have been used for Library programs, but are not ready for public use.  Michael will prepare a step-by-step direction sheet for the public when he returns from vacation.  
Public Relations:  Julie reported that there was an article in the Northville Record last week about the program featuring the “Mydols”, a rock band composed of mothers.  She distributed a copy of the article about the budget crisis and the increase in Library fines that will appear in the next newsletter going out the first week in June.  Julie also reported on the Museum Adventure Pass Program (MAP) and on Park and Read, a program which will allow free one-day passes to most state parks. 
Facilities: Julie reported on the wind damage to the handicapped access door on Saturday, May 8.  This is the second time wind gusts have broken the mechanism and glass in that door.  An insurance claim will be filed to assist with the cost of repair.  Julie reported on the proposals for windows that open in the Meeting Room.  At this point several proposals have been reviewed, including 1)  Glasco (the initial proposal) replacing half of each of the 5 windows; 2) adding air conditioning units, a suggestion by our HVAC company Temperature Solutions; 3) a proposal from Pullum Windows for replacing both sections on all 5 windows;  4) having Allied swap 3 windows that are designed to open from the Staff Lounge and Circulation Workroom and putting them into the Meeting Room.  The Board ruled out the addition of AC units as too costly along with other factors.  They also instructed Judith to ask Glasco, the company who installed the original windows, for a proposal to do only 3 windows.  The Board will review this at the next meeting.  Jim Morché asked that IWR be contacted, and will furnish necessary information.

4.    Friends Report:  Friends President Paul Snyder reported that the Friends are changing their meeting time to 7:00 p.m.  He also noted that the Friends were consulting with Ellen Fehl, an interior decorating student at Michigan State and the daughter of PR Librarian Karen Fehl, about enhancing the Book Cellar.  Because this space will eventually be reclaimed by the Library for expansion, the enhancement budget is limited to $1,000.  The Friends have agreed to help fund the Library Giving Tree, designed for donor recognition, in the amount of $3,500.  They are also working on a Cash Control Policy for the book carts.  The Friends are acknowledged in the brochure for the current production at The Tipping Point theater, as a thank you for their donation of used books for props.

5.    Budget and Finance Review:
5.1    MOTION:  Treasurer Jean Hansen made a motion to approve payment of the Northville District Library List of Bills over $1,000 for May 2010 as presented to the Board.  Alan Somershoe seconded the motion.  Motion passed.
5.2    Jean distributed the Financial Reports for April.  She noted that the Financial Reports were on target for 44% of the Fiscal Year.  She stated that tax refunds are up and may exceed the projections for this year if they continue at the current pace. 

6.    Committee Reports:
Finance Committee
The Finance Committee for June will be held on Tuesday, June 22 at 10:00 a.m. in the Carlo Meeting Room.

7.    Announcements and Comments

The next Regular Board Meeting will be held on Thursday, June 24 at 7:30 in the Carlo Meeting Room. 
The Board was reminded about the Strategic Planning Meeting with Bill Schroer acting as facilitator which will be held on Friday, June 11 from 10:00 a.m. to 4:00 p.m. with lunch served.  Julie Herrin will send an electronic reminder to the Board Members.

MOTION:  Robert Sochacki made a motion to adjourn the Regular Meeting.  Alan Somershoe seconded the motion.  Motion passed.  The Meeting was adjourned at 8:40 p.m.
   
Respectfully Submitted,
Mike DeFrancesco
JW 6/2/10