Regular Meeting Minutes
Thursday, June 24, 2010 – 7:30 p.m.
Northville District Library Carlo Meeting Room

1.    Chairperson Joe Corriveau called the Regular Meeting to order at 7:32 p.m. 

1.1    Roll Call - Present:  Trustees Joe Corriveau, Robert Sochacki, Alan Somershoe, Judy Sherman, Jean Hansen, Mike DeFrancesco, and Jim Morché.  Also present:  Julie Herrin, Director; Anne Mannisto, Assistant Director; Judith Williams, Administrative Assistant; and Paul Snyder, President of the NDL Friends.  In the audience: Library staff member Al Smitley. 
Absent:  None.
1.2    Approval of the Agenda:  MOTION:  Alan Somershoe made a motion to approve the agenda as presented.  Robert Sochacki seconded the motion.  Motion passed.
1.3    Approval of the Regular Board Meeting minutes for May 27, 2010:  MOTION: Jean Hansen made a motion to accept the minutes for the Board Meeting of May 27, 2010, as corrected.  Robert Sochacki seconded the motion.  Motion passed.
1.4    Citizen Comments:  None.

2.    Correspondence:  None 

3.    Director’s Report:
Statistics:  Julie noted that the May statistics continue to show high numbers in circulation due to the closing of the Novi Public Library.  The door count and computer use also reflects the Novi increase.  Wi-fi usage reached an all time high of 521 during May.  Database usage was down from April’s numbers, but up over last year for May.  Virtual Reference statistics have been added to the monthly statistics report.
Youth Programming:  The Summer Reading Program started this week.  Currently there are 506 children registered.  Registration went smoothly due to the assistance of volunteers from the Friends of the Library for the first three days of sign-up.  The first Summer Reading event, featuring a juggler, had 113 children and adults in attendance; the second event, featuring a magician, had an overflow crowd of 163 children and adults.  The craft program had 115 participants.
Adult Programming:  The Adult Services Department’s Summer Reading Program has 165 registered.  The Foreign Film this month had 45 viewers, and the Book Discussion had 18 participants.
Teen Programming:  The Teen Summer Reading Program has 88 registered so far.
Technology:  Michael has replaced the server and has ordered several replacement computers. 
Public Relations:  Julie reported that there have been several articles in the Northville Record recently featuring the Library, including an article about the Trustee Election. 
Facilities: Julie reported that Glasco, the company who installed the original windows in the Library, had sent a proposal to replace 3 windows in the meeting room with opening vents.  (Their original proposal was for 5 windows).  Bob Sochacki made a motion to proceed with the replacement of 3 stationary windows in the Carlo Meeting Room with windows that contain opening vents at a cost of $3,561.  Jim Morché seconded the motion.  The motion passed and the Board agreed to proceed with the project. 
Strategic Plan:  Julie Herrin distributed a list of the Long Range Objectives that were selected during the Strategic Planning Session on June 11 for the 5-Year Strategic Plan 2010 -2015.  She noted that she would soon be contacting Board members, staff members and other interested volunteers regarding the formation of Task Forces to develop and formulate plans to reach these objectives.

4.    Friends Report:  Friends President Paul Snyder reported that he and Joe Thomas had been busy picking up several truckloads of donated books this last month.  The Friends were very pleased with the recognition they received at The Tipping Point Theater for their donation of books as props during the run of the play, “Southern Comfort”.  The Friends have determined that they would be able to legally contribute $2,500 to the Library’s millage effort as well as offering the Friends Board’s full support for this endeavor.  Paul reported that the “Books for Babies” Program will begin in September with Judy DeFrancesco overseeing.  He also reported that the Next Chapter Book Store and Bistro donated 30 $5.00 gift cards to the Friends for the Summer Reading Program.  Paul also reported on a meeting with himself, Library Administration, and Consultant Linda Davis-Kirksey to discuss her services in planning a millage campaign.  This initial meeting provided much helpful information; Davis-Kirksey recommended that no decision on a millage be made until after the Public Information Session planned for July 21.  Paul will speak with the consultant again to determine her availability and willingness to divide her time between working with the Library on a millage election and fund raising, given the limited time and finances currently available. 

5.    Budget and Finance Review:
5.1    MOTION:  Treasurer Jean Hansen made a motion to approve payment of the Northville District Library List of Bills over $1,000 for June 2010 as presented to the Board.  Bob Sochacki seconded the motion.  Motion passed.
5.2    Jean distributed the Financial Reports for May.  She noted that the Financial Reports were on target given that the Fiscal Year has now reached the half-way point.  Jean noted that two new Budget Categories will be added to the Financial Reports beginning next month.  The categories would be for Strategic Planning and to report Endowment Income and Expenses. 
5.3    MOTION:  Jean Hansen made a motion to revise the Budget line for staff wages to reflect the figure $1,106,000.  This is a closer projection of need due to a lower number of staff members receiving step increases, since so many have already reached the maximum salary step.  Bob Sochacki seconded the motion.  Motion passed.
5.4    Jean distributed budget estimates that reflect 5-year income and expense figures possible with the passage of .20 mill as well as .25 mill.  She stated that the Finance Committee was recommending a 5-year .20 millage proposal rather than asking for a millage “in perpetuity”.  The Finance Committee’s objective is to make a millage proposal as passable as possible.  There was discussion on alternative approaches, support that would be required by community groups, and the message that would need to be delivered to the public to gain support for the Library, given the current economic conditions and public attitudes.

6.    Committee Reports:
Finance Committee
6.1    The Finance Committee for July will be held on Tuesday, July 20 at 10:00 a.m., in the Storytime Room.
6.2    A preparation meeting for the Public Information Session was set for Thursday, July 15 in the Storytime Room at 7:00 p.m.
6.4    A Public Information Session on the Library’s Budget Crisis has been scheduled for 7:00 p.m. in the Carlo Meeting Room on Wednesday, July 21. 

7.    Announcements and Comments

The next Regular Board Meeting will be held on Thursday, July 22 at 7:30 in the Carlo Meeting Room. 

MOTION:  Robert Sochacki made a motion to adjourn the Regular Meeting.  Mike DeFrancesco seconded the motion.  Motion passed.  The Meeting was adjourned at 9:35 p.m.
Respectfully Submitted,
Mike DeFrancesco
JW 6/28/10